Construction Accounts Payable

Company: Owen Ames Kimball
Location: Grand Rapids
Posted on: January 29, 2025

Job Description:

Owen-Ames-Kimball Co. (O-A-K ) is an employee-owned company in Michigan, Florida, and Colorado commercial, educational, and industrial construction landscape for over 130 years. From 19th-century historical treasures to inspiring contemporary designs, our talented team continues to transform the landscape where we live, work and play. We are seeking a full-time Accounts Payable Accountant to join our Grand Rapids office. Job responsibilities include: Accounts Payable Set-up subcontracts and purchase orders in Job Cost System. Ensure all Subcontractor/Suppliers invoices are submitted as required by subcontract and purchase order agreements. Maintain Accounts Payable Database including but not limited to updating vendor information, verifying Federal Tax ID Numbers, and ensuring payments are directed to the proper remittance address. Ensure Subcontractor/Suppliers Waivers of Lien are received and correct. Ensure all Compliance requirements for W-9's, Insurance Certificates, EEO, and other documents are met by Subcontractors and Suppliers. Scheduling and preparing checks. Resolving purchase order, contract, invoice, or payment discrepancies and documentation. Review Vendor Statements. Process, review and track general ledger posting of construction accounts payables invoices for multiple projects. Ensure all Subcontractors and Supplier Invoices are processed accurately and timely. Ensure good communication with Owen-Ames-Kimball Co. Vendors - calls and e-mails are responded to timely. Ensure compliance with sales and use tax regulations. Process employee expense reports. Compile information for external auditors, as required. Ensure payment discounts are taken when appropriate. File 1099's annually with the IRS. Ensure Project Files are organized and follow project document guidelines. General Accounting Ensure proper internal control procedures are in place and are followed. Ensure that assigned month -end closing goals are met (1oth of the Month). Month-end General Ledger reconciliations are performed as assigned. The ideal candidate will possess: Education and experience: 3+ years of experience, preferably in a construction project cost environment, an associate's degree or bachelor's degree in accounting or business, is preferred, but equivalent experience will be considered. Eye for Details: Accuracy is critical for success in this role. Candidate must have superior organizational, communication (both written and verbal) and decision-making skills. Tech know-how: A strong background in using all Microsoft Office programs, particularly Excel, as well as with an ability to become familiar with firm-specific programs and software (Acumatica). Trust: Our clients return to O-A-K because we are honest, genuine, and authentic; our sense of integrity guides our work. This is simply who we are, and this what we expect from each and every person at O-A-K. Candidate must be able to maintain confidentiality and use discretion in dealing with sensitive matters. Embodiment of our corporate values: Choosing what's right, every time; A can-do attitude: A personal sense of responsibility; People who value people. Apply today if you're looking for a great opportunity with a growing company that can offer: An attractive compensation and benefits package including competitive salary, 401k profit sharing arrangement and health care benefits. Working with great people. Our close-knit culture is one of the best parts about O-A-K. We have low turnover and we have a lot of fun. The ability to make a difference. Our size and culture encourages recognition and reward of the hard work that you'll do and the value you'll bring. Variety of work tasks. The person in this position enjoys a wide variety of tasks and interfaces with several departments. No two days are the same. The work tasks are exciting. Stable, reputable company. O-A-K was founded in Grand Rapids in 1891. We work with a wide variety of clients and markets throughout Colorado, Florida, and Michigan with an average volume of $400+million worth of construction projects each year. O-A-K is An Equal Opportunity Employer (EOE) Employment Type: Full Time Years Experience: 3 - 5 years Bonus/Commission: No

Keywords: Owen Ames Kimball, Grand Rapids , Construction Accounts Payable, Accounting, Auditing , Grand Rapids, Michigan